Privacy Policy

Who we are

The CMIP IPO, who manage this website, is staffed by HE Space Operations Limited under contract to the European Space Agency, the CMIP IPO host institution. HE Space Operations Limited is the responsible legal entity and their privacy policy can be found here.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

  • If you request a password reset, your IP address will be included in the reset email.
  • Personal data will be processed and retained only for the purpose for which it was collected. 
  • Personal data will not be published, sold, or made available for general access or to other third parties.
  • We shall only share personal data with other third parties if explicit consent has been obtained.
  • Personal data will not be shared with third parties for marketing purposes. 

If you have any questions relating to the processing of your personal data, please contact 

How long we retain your data

We shall not keep your personal data for longer than it is necessary for the stated purposes except to the extent required by law.

If you leave a comment on this website, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time at if you have further questions about the issue of privacy and data protection.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

Mailing lists

Personal data collected by our mailing lists may include:

  • Name
  • Email
  • Affiliation
  • Gender (for diversity monitoring)
  • Country

The data collected from mailing list registration forms by the CMIP IPO will be stored only for as long as is necessary for the purpose for which it was collected. However, your data will be automatically deleted on closure of the CMIP-IPO project at ESA, scheduled for 28th February 2027. Personal data will only be shared and handled with the CMIP Panel, WGCM Infrastructure Panel (WIP) and WCRP secretariat. If information we have about you is inaccurate, out of date or incomplete you have the right to have it rectified. For this, and any other requests, concerns, or questions regarding this notice please contact the CMIP IPO, or the HE Space Data Protection Officer Raluca Popescu (HE Space Operations B.V., Tel.: +31 71 341 7514, Email: ).

CMIP Internal Community members

The CMIP Internal Community is defined as members of the CMIP Panel, WIP, Task Teams, Fresh Eyes on CMIP, and other CMIP Working Groups. Personal data collected for our Internal Community may include:

  • Name
  • Email
  • Affiliation
  • Gender (for diversity monitoring)
  • Country

Internal community members’ data is held securely by the CMIP International Project Office (IPO). Your data will be automatically deleted on closure of the CMIP IPO project at ESA, scheduled for 28th February 2027. Any personal data will only be shared and handled within the CMIP Internal Community and WCRP Secretariat. If information we have about you is inaccurate, out of date, or incomplete, you have the right to have it rectified. For any requests, concerns, or questions regarding this notice please contact .

Applications, surveys, events, and other forms on this website

The section summarises the privacy policy for data collected by the CMIP IPO for any applications, surveys, or forms on this website.

Personal data collected may include:

  • Name
  • Email
  • Affiliation
  • Gender (for diversity monitoring)
  • Country
  • Nationality (for diversity monitoring)
  • Job title (for diversity monitoring)

The data collected is processed and held securely by the CMIP International Project Office (IPO). Your data will be automatically deleted on closure of the CMIP IPO project at ESA, scheduled for 28th February 2027. Any personal data provided will only be shared and handled for the purposes of review and selection. If information we have about you is inaccurate, out of date, or incomplete, you have the right to have it rectified. For any requests, concerns, or questions regarding this notice please contact .

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